Electromagnetic Field - User contributions [en]

Feedback

2014-09-01T20:58:24Z

Martind: /* Stuff that could be improved */

{{link-banner}}
Please let us know what went well and what didn't go well at EMF this year. We really do care about your feedback and we'll try and improve this for next time.

Add your feedback below:

== Good Stuff ==

* Location
* Badges
* Variety of talks
* Showers
* Hand washing facilities
* Parking
* Shuttle trailer to car park
** ... and shuttle to BLY railway station. Made coming by public transport a doddle.
* Power & data infrastructure - pretty much rock solid throughout!
* Speedy response of volunteers/organisers to problem resolution
* Service at the bar was good (while the drinks lasted), and it was very nice to have ''multiple'' indoor social spaces, esp for people who wanted a quieter lounge as well as louder bar.
* Floor panel roads
* String lights (cut through to showers was awesome!)
* Ability to hire tables/chairs/marquees/hay bales etc. - were all good quality, too.

== Stuff that could be improved ==

* Buy more beer! [[User:Russ|Russ]] ([[User talk:Russ|talk]])
* Toilets... 'nuff said! [[User:AndyB|AndyB]] ([[User talk:AndyB|talk]]) [+1]
** Agreed - I've seen portakabins (like the shower blocks) that containing proper flushing loos. They're ''much'' less stinky and likely to block up than the portaloos we had, which didn't always seem willing to drop their loads into their collection tanks, leading to nastiness and health hazards (even without the pumping contractor being rubbish)
** Additionally, LIGHTS in the toilets. Having to use my phone / badge as a torch to see what was going on while i cleaned off the toilet before sitting down was particularly difficult. [[User:Thinkl33t|Thinkl33t]] ([[User talk:Thinkl33t|talk]]) 20:05, 1 September 2014 (UTC)
* More food and drink options
** Eg. non-caffeine / low or no sugar options
** also possibly going on later, a lot of the places shut up shop quite early.
* Survey positions of lanes/tents/DKs as early as possible before items arrive and mark out.--[[User:Sully|Sully]] ([[User talk:Sully|talk]]) 12:06, 1 September 2014 (UTC)
** This was planned but we were let down by the rather poor state of mobile GIS software.
* Make it longer! There was loads of cool stuff I didn't have change to check out :( After all that work everyone does, it was a shame I couldn't experience it all! ([[User:Chewie|Chewie]])
* Visibility of presentations in tents (brighter projectors/darker tents??) ([[User:StuartL]]) [+1]
* washing points over drains/soakaway so the ground doesn't get muddy ([[User:Chewie|Chewie]]) [+2]
* Mark out/allocate spaces for villages who had pinpointed locations on maps ([[User:Markp]]) [+1]
* Use more plasma screens in stages instead of projectors ([[User:Markp]]). Or (better, as then the speaker can point to things) black fabric shades for the screen or marquee roof
* Improved arrangements for washing and washing up (and handling the waste water from that) [+1]
* Distribute and display paper schedules (even if their might be some last-minute changes) [+1]
* Much more workshop activity (more hands-on electronics and physical making) [+3]
* Do have component vendors (maybe at their cost for marquee/power/space)
** This is very difficult without a clear list of what will sell, as CPC was arranged to appear but wanted advisement ([[User:Stanto]])
* Pick a flatter site (for ease of disabled access)
* Ask speakers for bio's to include with their abstracts. Given them an abstract length up-front instead of editing it in an ad hoc way. Confirm acceptance to speakers and workshop organisers earlier.
* Make and enforce a clear music curfew (say from midnight or 1am or 2am to 8 or 9am or 10am), to defend those sleeping from (eg) the technoevangelists and the drunk [+1]
* Loos not so near food vendors (pong + visible urinals offputting) [+1]
* stronger enforcement/signage of quiet camping area [+1]
* an explicit invitation (with clear instructions) to report Code of Conduct violations in open ceremony, brochure, Twitter, etc. We had no direct reports to Team Comfort, but several anecdotal tweets after the event -- when it's much too late. [[User:Martind|Martind]] ([[User talk:Martind|talk]]) 20:58, 1 September 2014 (UTC)

==Suggestions==
* A talk (a bit like lightning talks) where people are given 5-10 minutes to share what they did with the previous event's badge. (If someone sends me the competition winners/runners up, I'll co-ordinate it) [[User:MatS|MatS]] ([[User talk:MatS|talk]]) 07:54, 1 September 2014 (UTC)
* Pre-paid accounts for spending money on food/beer/whatever to negate need for cash ([[User:Markp]])
* Have a fleet of communal wheel-barrows to help people transport their stuff from car to campsite
* contactless payment gear for food, beer, workshops
* forewarn food vendors to expect all-day demand, not just mealtimes, so they can stock and staff appropriately [+1]
* pinboard (offline) notice board everyone can contribute to (lost property, mini event notices eg rocket launches, would like to meet.., etc)
* Ask people who want to give workshops if they'd be happy to give more than one session - the blacksmiths' output was extreme, but even giving two or three sessions would greatly increase the % of attendees who could sign up.
* Sign-ups some kind of "express preference" systems, so most people (including those who don't check email regularly) can get at least one of their top choices, rather than first-come-first-served.

Memories

2014-09-01T14:05:41Z

Martind: /* Photos */ keyword search instead of hashtag: more pics

{{link-banner}}
Please add links to any photos, videos, etc. of EMF2014 you have ([https://wiki-archive.emfcamp.org/2012/articles/d/o/c/Documentation.html like we did in 2012]).

__TOC__

Please add links in the following format:

<nowiki>*[https://www.emfcamp.org EMF Website]</nowiki>

This would look like:

*[https://www.emfcamp.org EMF Website]

==Before Event==
Set up, planning, etc.

===Articles===
*[http://hackaday.com/2014/08/16/tilda-mke-the-emf-2014-badge/ Hackaday on the badge]
*[http://makezine.com/2014/08/15/the-amazing-emf-conference-badge/ Make magazine on the badge]
*[http://www.arrl.org/news/view/emf-2014-it-takes-an-amateur-radio-village ARRL: It Takes an Amateur Radio Village]
===Photos===
*[https://www.flickr.com/photos/chaoticeunoia/15047294495/ kitty's pics]
===Videos===

==During Event==
The event itself.

===Articles===

===Photos===
*[https://twitter.com/search?q=emfcamp&src=typd&mode=photos Twitter photos]

===Videos===
* [https://www.youtube.com/watch?v=wfy_zdZbTUI Laser cutter - Just Add Sharks]
* [https://www.flickr.com/photos/barnoid/14905261730/ TOG Duck vs BigHak Race]

Team:Comfort

2014-08-31T13:05:37Z

Martind:

{{ Infobox Team
| name = Comfort
| desc = Safe spaces, accessibility, conflict resolution
| lead = Jane
| email = comfort@emfcamp.org
| needvolunteers = yes
}}

We are the dedicated support team for accessibility, [https://www.emfcamp.org/code-of-conduct Code of Conduct] matters, safe spaces, and conflict resolution.

We are organised in shifts on all three camp days from 10am until midnight. You can reach us by speaking to a member of staff (ask to be introduced to Team Comfort). Our shifts and contact numbers are also posted in the Info Tent, the security tent at the main gate, and at First Aid.

You can also contact us by emailing [mailto:comfort@emfcamp.org comfort@emfcamp.org].

== The Team ==

{| class="wikitable"
!Name
!User
!Role
!Interests
|-
|Jane
|[[User:Jane C]]
|Team lead
|accessibility, conflict resolution, safer spaces/inclusivity
|-
|martind
|[[User:martind]]
|Deputy
|Mediation, conflict resolution
|-
|John
|[[user:JHR|JHR]]
|Henchperson
|
|-
|(dr)cable/walpole
|[[user:drcable|drcable]]
|???
|Trans/Queer/Womane&NB safety.
|-
|nat
|[[user:notnat|notnat]]
|???
|Accessibility and support for: Disabilities (esp. mental health), lgbtq, women/nb
|-
|Kira
|
|
|
|-
| (your name here)
|
|
|
|}

== Safer spaces ==

EMF is taking everyone's comfort and well-being seriously. We already know from our last event that our community is kind, curious, and considerate. However with every large social group there may be misunderstandings and disagreements, and we want to ensure that everyone can find the support they need to feel safe. This year we have a clear [https://www.emfcamp.org/code-of-conduct Code of Conduct] (which we may refine as we learn more), and our team members are experienced and level-headed individuals who are always open for a chat.

We recognise that power imbalances exist in society - where possible, we support punching up rather than down.

Since this is the first time we have a Comfort team we're starting things slowly and not become too ambitious too quickly. We will have a physical space to deal with any issues that arrive in a safe and private manner–details of this are being confirmed.

As part of our activities we also want to be in close contact with a number of key teams who address related concerns -- First Aid, Infodesk, and others. Do approach us for a chat!

== Accessibility ==

Jane is the team lead on accessibility (Hi!).

We want EMF to be safe and accessible for everyone and we welcome feedback on things that go wrong so we can do better next time around. If you said you had accessibility needs when buying a ticket, you should have received an email checking up on that. If you haven't, or you have any concerns, please email [mailto:comfort@emfcamp.org comfort@emfcamp.org]

There will be a more accessible camping area designated. This will be closer to toilets/showers and parking. There are five step-free toilets (at all three toilet sites) and one step-free shower.

Parking spaces closest to the site will be reserved for folk with mobility issues and it will be possible to bring your car onto the site if you arrive Thursday evening. For anyone arriving on Friday or later, please email [mailto:comfort@emfcamp.org comfort@emfcamp.org] and we will arrange someone to help unload and bring your gear onsite.

Issues identified as not possible this year, but desirable for next time:
*closed-loop for stages
*golf-cart taxis

== Escalation procedure ==

Our escalation procedure is drawn from this document: http://geekfeminism.wikia.com/wiki/Conference_anti-harassment/Responding_to_reports

The responses to reports will be handled on a case-by-case basis, but threats to physical well-being will result in calling in security and/or police and will be grounds for expulsion from the camp.

In short, when an incident is reported, we aim to:
*respond quickly
*focus on the behaviour not the person when talking to all parties
*take a written report - either by asking the person reporting to write down what has happened or by transcribing their verbal report. This should include specific information about the person doing the harassing including who they are, what they did, when it happened, where it happened, surrounding circumstances and other people involved.
*ask the person it happened to if it is okay if Team Comfort and the core orga team discuss the incident further.
*if appropriate, have a meeting consisting of Team Comfort/core orga team to decide on an appropriate response to the incident
*feedback to all people involved swiftly. This will include the following: a) what happened? b) what are we doing about it? c) who is doing this and when?
*keep records of incidents, so as to be aware of repeat offenders (if an individual repeatedly breaches the Code of Conduct or refuses to accept being called on their behaviour penalties will escalate).
*make a public response via twitter showing we do not condone harassing behaviours
*Team Comfort are here to help. Please contact us if you feel upset or want to feedback regarding any incident or response to it.
*post-event: discuss what worked and how our CoC/response to incidents can be improved.

It is likely that the Duty Officer will handle night-time incidents. Duty Officers are all from the core orga team.

== Links ==

TODO: misc background reading (need to collect from our internal discussions)

== Contact number: 01935 350 083 ==

This is a UK number (Yeovil, IIRC) that will forward to whoever's on duty. If you try it before Friday you'll most likely end up talking to a somewhat startled [[user:JHR|JHR]].

Team:Comfort

2014-08-31T09:19:17Z

Martind:

{{ Infobox Team
| name = Comfort
| desc = Safe spaces, accessibility, conflict resolution
| lead = Jane
| email = comfort@emfcamp.org
| needvolunteers = yes
}}

We are the dedicated support team for accessibility, safe spaces, and conflict resolution.

We are organised in shifts on all three camp days from 10am until midnight. You can reach us by speaking to a member of staff (ask to be introduced to Team Comfort). Our shifts and contact numbers are also posted in the Info Tent, the security tent at the main gate, and at First Aid.

You can also contact us by emailing [mailto:comfort@emfcamp.org comfort@emfcamp.org].

== The Team ==

{| class="wikitable"
!Name
!User
!Role
!Interests
|-
|Jane
|[[User:Jane C]]
|Team lead
|accessibility, conflict resolution, safer spaces/inclusivity
|-
|martind
|[[User:martind]]
|Deputy
|Mediation, conflict resolution
|-
|John
|[[user:JHR|JHR]]
|Henchperson
|
|-
|(dr)cable/walpole
|[[user:drcable|drcable]]
|???
|Trans/Queer/Womane&NB safety.
|-
|nat
|[[user:notnat|notnat]]
|???
|Accessibility and support for: Disabilities (esp. mental health), lgbtq, women/nb
|-
|Kira
|
|
|
|-
| (your name here)
|
|
|
|}

== Safer spaces ==

EMF is taking everyone's comfort and well-being seriously. We already know from our last event that our community is kind, curious, and considerate. However with every large social group there may be misunderstandings and disagreements, and we want to ensure that everyone can find the support they need to feel safe. This year we have a clear [https://www.emfcamp.org/code-of-conduct Code of Conduct] (which we may refine as we learn more), and our team members are experienced and level-headed individuals who are always open for a chat.

We recognise that power imbalances exist in society - where possible, we support punching up rather than down.

Since this is the first time we have a Comfort team we're starting things slowly and not become too ambitious too quickly. We will have a physical space to deal with any issues that arrive in a safe and private manner–details of this are being confirmed.

As part of our activities we also want to be in close contact with a number of key teams who address related concerns -- First Aid, Infodesk, and others. Do approach us for a chat!

== Accessibility ==

Jane is the team lead on accessibility (Hi!).

We want EMF to be safe and accessible for everyone and we welcome feedback on things that go wrong so we can do better next time around. If you said you had accessibility needs when buying a ticket, you should have received an email checking up on that. If you haven't, or you have any concerns, please email [mailto:comfort@emfcamp.org comfort@emfcamp.org]

There will be a more accessible camping area designated. This will be closer to toilets/showers and parking. There are five step-free toilets (at all three toilet sites) and one step-free shower.

Parking spaces closest to the site will be reserved for folk with mobility issues and it will be possible to bring your car onto the site if you arrive Thursday evening. For anyone arriving on Friday or later, please email [mailto:comfort@emfcamp.org comfort@emfcamp.org] and we will arrange someone to help unload and bring your gear onsite.

Issues identified as not possible this year, but desirable for next time:
*closed-loop for stages
*golf-cart taxis

== Escalation procedure ==

Our escalation procedure is drawn from this document: http://geekfeminism.wikia.com/wiki/Conference_anti-harassment/Responding_to_reports

The responses to reports will be handled on a case-by-case basis, but threats to physical well-being will result in calling in security and/or police and will be grounds for expulsion from the camp.

In short, when an incident is reported, we aim to:
*respond quickly
*focus on the behaviour not the person when talking to all parties
*take a written report - either by asking the person reporting to write down what has happened or by transcribing their verbal report. This should include specific information about the person doing the harassing including who they are, what they did, when it happened, where it happened, surrounding circumstances and other people involved.
*ask the person it happened to if it is okay if Team Comfort and the core orga team discuss the incident further.
*if appropriate, have a meeting consisting of Team Comfort/core orga team to decide on an appropriate response to the incident
*feedback to all people involved swiftly. This will include the following: a) what happened? b) what are we doing about it? c) who is doing this and when?
*keep records of incidents, so as to be aware of repeat offenders (if an individual repeatedly breaches the Code of Conduct or refuses to accept being called on their behaviour penalties will escalate).
*make a public response via twitter showing we do not condone harassing behaviours
*Team Comfort are here to help. Please contact us if you feel upset or want to feedback regarding any incident or response to it.
*post-event: discuss what worked and how our CoC/response to incidents can be improved.

It is likely that the Duty Officer will handle night-time incidents. Duty Officers are all from the core orga team.

== Links ==

TODO: misc background reading (need to collect from our internal discussions)

== Contact number: 01935 350 083 ==

This is a UK number (Yeovil, IIRC) that will forward to whoever's on duty. If you try it before Friday you'll most likely end up talking to a somewhat startled [[user:JHR|JHR]].

Villages:hx3

2014-08-28T12:56:56Z

Martind:

{{Village
|Name=hx3
|Description=a small village for folks organising the lounge to camp together. nothing else going on here
|Contact=amx109
|Activities=lounging, sleeping, eating.
|Location=51.969052, -0.791720
}}

Campers:

* amx109
* will-do
* failbaitr
* martind

Travel

2014-08-26T11:52:12Z

Martind: /* Rail */ broken link

<div style="float:right">__TOC__</div>

The address for EMF 2014 is:

Electromagnetic Field<br>
Hounslow Hall Estate<br>
Drayton Road<br>
Newton Longville<br>
MK17 0BU

The gates will open at 9am on Friday August 29th, and (unless you're helping out with teardown) you should aim to leave by midday on Monday September 1st.

Please try and arrive on site by 9pm. If you arrive after this time, we will need to open the gate to let you in.

== Public Transport ==

=== Shuttle Bus ===
If you are travelling by public transport, we will be running two minibuses to shuttle people to and from the site.

'''Pickup Point''' Bletchley Railway Station

'''Drop off Point''' EMF Site!

The timetable for this is:

{| class="wikitable"
! style="text-align:left;"| Day
! Start Time
! End Time
|-
|Friday
|10:00
|21:00
|-
|Saturday
|09:00
|15:00
|-
|Sunday
|12:00
|22:00
|-
|Monday
|08:00
|13:00
|-
|}

=== Rail===
[http://www.nationalrail.co.uk/stations_destinations/BLY.aspx Bletchley Station] is the closest, with trains to London Euston, Birmingham, etc

If you travel by train, you may be interested in the [http://www.daysoutguide.co.uk/bletchley-park 2FOR1 offer] for [[Bletchley]] Park (requires sign up in advance and printing)

For those people who are arriving/departing between Saturday 7 PM and Sunday 1 PM (which should none of you as you should be there from Friday morning), be aware that heading to/from London between Watford Junction and Hemel Hempstead there is no train service due to planned engineering works.

There is a replacement bus service for that leg of the journey, which means the journey is going to be 2 hours (if the buses actually run on time) to/from Euston, as opposed to the normal 30-50 depending if you are on the express train or not.

=== Air ===

Closest airports are (in order) LTN, LHR, BHX. LGW and STN are also possible.
Minicab taxis (pre-booked) from airports to site:

{|
|LTN
|~35GBP
|40 mins
|-
|LHR
|~65GBP
|70 mins
|}

====From Heathrow====
Taxi from Heathrow is likely £100+

Train route
* Heathrow Express to Paddington
* Tube Paddington to Euston
* Train Euston to Bletchley

National Express bus

====From Luton====

Train?

National Express bus

====From Stansted====

There's no great east-west rail so it's probably best to take a National Express bus.

==National Express==

Run coaches from major airports, and other towns/cities where you might not be able to get a direct train service to Milton Keynes/Bletchley without going in to London, wandering around the underground to get to Euston Station and adding cost.

The Milton Keynes Coachway is a stone's throw from the M1 J14. It's quite a distance to the EMFCamp (10 miles by road) but a [[Travel#Taxis|minicab]] should be around £12-15.

Alternatively a cheaper option is to use the park and ride bus service to the Milton Keynes central train station which is £2 something. It runs every 15 minutes, and takes about 15 minutes. You can take in the sights of Milton Keynes.
Then hop on the next southbound London Midland train to Bletchley which is £3.50. They are every 30 mins. This takes about 5 minutes - its the next stop. From there the shuttle bus can transport you and all your gear to site.

==Road==
If you have spare seats consider offering them on the [[Car_Share]] Page, this will also help split the cost of fuel and parking.

The post code of the site is MK17 0BU, and most sat nav systems will do a reasonable job of getting you there. '''To reduce the disturbance to our neighbours, please avoid driving through the towns of Bletchley and Newton Longville if possible'''.

If you're coming from the M1 motorway, please take the following route:

[[File:M1_route.png|400px|thumb|right|Route map from the M1]]

===Coming From the North (M1 Southbound)===
# Leave the M1 at exit 14 (signposted Milton Keynes/Newport Pagnell)
# Head towards Milton Keynes/A509 (S)
# At the first large roundabout (Milton Keynes has lots of roundabouts) take the A4146/Childs Way towards Aylesbury/Milton Keynes South
# At the next roundabout, take the first exit (A4146/Tongwell Street towards Aylesbury).
# Carry on along the A4146, crossing over three roundabouts.
# At the next roundabout, take the third exit (A4146/All through traffic)
# Straight ahead at the next roundabout (Milton Keynes South & West). You'll pass a lake.
# At the next roundabout, take the first exit (A5 South Dunstable/Aylesbury)
# At the next (!) roundabout, take the third exit (A4146 Gt. Brickhill/Water Eaton)
# Cross straight over two more roundabouts, following the signs to Aylesbury
# At the next roundabout, take the second exit to Drayton Parslow/Newton Longville.
# You'll be pleased to hear that was the last roundabout you'll encounter (the 12th!)
# Go past the first junction (with a turning towards Newton Longville)
# At the next crossroads, turn right towards Newton Longville along Newton Road.
# Just as you enter Newton Longville ("please drive carefully") the road turns sharply right. Take the left at this junction (it should be signposted EMF).

===Coming from the South (M1 Northbound)===
# Leave the M1 at exit 13 (signposted Milton Keynes South/Bedford).
# Head toward Milton Keynes/A421 (W) from the first roadabout.
# Cross (second exit) the second roundabout shortly afterwards.
# Follow this fairly long (for Milton Keynes) section of single carriageway road.
# At the next roundabout (John Lewis distribution centre) cross straight over.
# At the next roundabout (one of Milton Keynes two space-time discontinums where supposedly parallel roads meet) take the second exit onto Groveway (H9).
# At the next roundabout take the first exit (A4146 Tongwell Street, V11)
# Follow the directions from the north from step 6.

===Parking===
If you are driving you will need to buy one parking ticket per car. There is no nearby public parking. Please don't park elsewhere as you will inconvenience our neighbours or block access to the site.

==Taxis==
Below is a list of local taxi services. Entries will be added and removed as we confirm their coverage of the camp site.

* [http://www.skylinetaxis.co.uk/fare-price-guide.html Skyline Taxis]
* [http://www.eezycabs.co.uk/rates/ EEZY Cabs]
* [http://www.speedlinetaxi.com/ Speedline Taxi]
* [http://www.greenlineairporttaxis.co.uk/ Greenline]
* [http://www.rafflescars.co.uk/ Raffles Cars]

Drop-offs will likely be the same location as the shuttle bus drop off point.

Packing List

2014-08-25T13:10:18Z

Martind: /* Cooking */

An example packing list and some optional things you might want to think about bringing:

==Basics==

Basic stuff you will almost certainly need:

* Somewhere to sleep: tent (make sure you have all the bits), camper van, covered hammock etc
* Sleeping bag / blanket and air mattress / camp bed if you don't want to sleep on hard ground
* Enough (appropriate) clothing for the weekend including:
* Sunglasses / hat / sunscreen if it looks to be remotely warm
* Waterproof jacket / trousers / jumpers if it looks to be remotely cold
* Torch, with enough batteries for the weekend (consider having torch with rechargeable battery)
* Wash stuff: soap, flannel, toothbrush, toothpaste, shampoo
* Towel
* Toilet paper
* First aid kit
* Any medication you need
* Insect repellent
* Water bottle
* Carrier bags for dirty or wet clothes
* Chargers for anything battery powered you bring
* Bin bags for your [[Team:Sanitation#Rubbish_.26_Recycling|Rubbish]]

==Cooking==

There will be multiple caterers on the site, so you won't have to cook if you don't want to, but if you plan on cooking things on site:

* Something to cook on: gas / meths burner, BBQ, raised fire (See [[FAQ]] for rules re. fires, NB there will be communal BBQs available)
* Fuel for above
* Something to ignite above: matches, lighter etc.
* Pots, pans, crockery and cutlery, cups etc.
* Washing up liquid

==Optional==

Some optional stuff you might want to think about bringing:

* A computer - some of the workshops require a laptop, and we have all kinds of things online
* If you want power to your tent, 25m mains extension cable (with a UK 13A or 16A ceeform plug)
* A chair, or something else to sit on
* Something to carry/store water for cooking & drinking
* Pocket knife
* Spare socks (for sleeping in if it's cold)
* Ear plugs
* Rope
* Duct tape
* Long (30 - 40m) cat5 ethernet cable to connect your tent
* Short (2 - 5m) cat5 ethernet cable to use when in venues
* An old mobile phone if you wish to connect to our on-site phone network. Must take a standard SIM card.

==What not to bring==

* Try to avoid bringing glass. Glass is heavy, and broken glass is a pain to clean up in a field.
* Wireless access points. We'll have good WiFi; any other access points will just interfere.
* Beer or wine: we will have plenty and we'll be selling it at better-than-pub prices, with all the profits going towards the next camp. (We won't be selling spirits, so feel free to bring those.)
* Animals (except registered guide dogs).

Team:Comfort

2014-08-25T12:11:59Z

Martind: /* The Team */

{{ Infobox Team
| name = Comfort
| desc = Safe spaces, accessibility, conflict resolution
| lead = Jane
| email = comfort@emfcamp.org
| needvolunteers = yes
}}

(We're still busy with early preparations, but will soon document our team and activities here. In the meantime you can contact us at ''comfort at emfcamp.org'' if you have any questions.)

== The Team ==

{| class="wikitable"
!Name
!User
!Role
!Interests
|-
|Jane
|[[User:Jane C]]
|Team lead
|accessibility, conflict resolution, safer spaces/inclusivity
|-
|martind
|[[User:martind]]
|Deputy
|Mediation, conflict resolution
|-
|John
|[[user:JHR|JHR]]
|Henchperson
|
|-
|-
|(dr)cable/walpole
|[[user:drcable|drcable]]
|???
|Trans/Queer/Womane&NB safety.
|-
| (your name here)
|
|
|
|}

== Safer spaces ==

EMF is taking everyone's comfort and well-being seriously. We already know from our last event that our community is kind, curious, and considerate. However with every large social group there may be misunderstandings and disagreements, and we want to ensure that everyone can find the support they need to feel safe. This year we have a clear [https://www.emfcamp.org/code-of-conduct Code of Conduct] (which we may refine as we learn more), and our team members are experienced and level-headed individuals who are always open for a chat.

We recognise that power imbalances exist in society - where possible, we support punching up rather than down.

Since this is the first time we have a Comfort team we're starting things slowly and not become too ambitious too quickly. We will have a physical space to deal with any issues that arrive in a safe and private manner–details of this are being confirmed.

As part of our activities we also want to be in close contact with a number of key teams who address related concerns -- First Aid, Infodesk, and others. Do approach us for a chat!

== Accessibility ==

Jane is the team lead on accessibility (Hi!).

We want EMF to be safe and accessible for everyone and we welcome feedback on things that go wrong so we can do better next time around. If you said you had accessibility needs when buying a ticket, you should have received an email checking up on that. If you haven't, or you have any concerns, please email comfort@emfcamp.org

There will be a more accessible camping area designated. This will be closer to toilets/showers and parking. There are five step-free toilets (at all three toilet sites) and one step-free shower.

Parking spaces closest to the site will be reserved for folk with mobility issues and it will be possible to bring your car onto the site if you arrive Thursday evening. For anyone arriving on Friday or later, please email comfort@emfcamp.org and we will arrange someone to help unload and bring your gear onsite.

Issues identified as not possible this year, but desirable for next time:
*closed-loop for stages
*golf-cart taxis

== Escalation procedure ==

Our escalation procedure is drawn from this document: http://geekfeminism.wikia.com/wiki/Conference_anti-harassment/Responding_to_reports

The responses to reports will be handled on a case-by-case basis, but threats to physical well-being will result in calling in security and/or police and will be grounds for expulsion from the camp.

In short, when an incident is reported, we aim to:
*respond quickly
*focus on the behaviour not the person when talking to all parties
*take a written report - either by asking the person reporting to write down what has happened or by transcribing their verbal report. This should include specific information about the person doing the harassing including who they are, what they did, when it happened, where it happened, surrounding circumstances and other people involved.
*ask the person it happened to if it is okay if Team Comfort and the core orga team discuss the incident further.
*if appropriate, have a meeting consisting of Team Comfort/core orga team to decide on an appropriate response to the incident
*feedback to all people involved swiftly. This will include the following: a) what happened? b) what are we doing about it? c) who is doing this and when?
*keep records of incidents, so as to be aware of repeat offenders (if an individual repeatedly breaches the Code of Conduct or refuses to accept being called on their behaviour penalties will escalate).
*make a public response via twitter showing we do not condone harassing behaviours
*Team Comfort are here to help. Please contact us if you feel upset or want to feedback regarding any incident or response to it.
*post-event: discuss what worked and how our CoC/response to incidents can be improved.

It is likely that the Duty Officer will handle night-time incidents. Duty Officers are all from the core orga team.

== Links ==

TODO: misc background reading (need to collect from our internal discussions)

== Contact number: 01935 350 083 ==

This is a UK number (Yeovil, IIRC) that will forward to whoever's on duty. If you try it before Friday you'll most likely end up talking to a somewhat startled [[user:JHR|JHR]].

Team:Comfort

2014-08-25T12:11:22Z

Martind: /* Conflict resolution */

{{ Infobox Team
| name = Comfort
| desc = Safe spaces, accessibility, conflict resolution
| lead = Jane
| email = comfort@emfcamp.org
| needvolunteers = yes
}}

(We're still busy with early preparations, but will soon document our team and activities here. In the meantime you can contact us at ''comfort at emfcamp.org'' if you have any questions.)

== The Team ==

{| class="wikitable"
!Name
!User
!Role
!Interests
|-
|Jane
|[[User:Jane C]]
|Team lead
|accessibility, conflict resolution, safer spaces/inclusivity
|-
|martind
|[[User:martind]]
|Deputy
|Mediation, conflict resolution
|-
|John
|[[user:JHR|JHR]]
|Henchperson
|
|-
|-
|(dr)cable/walpole
|[[user:drcable|drcable]]
|???
|Trans/Queer/Womane&NB saftey.
|-
| (your name here)
|
|
|
|}

== Safer spaces ==

EMF is taking everyone's comfort and well-being seriously. We already know from our last event that our community is kind, curious, and considerate. However with every large social group there may be misunderstandings and disagreements, and we want to ensure that everyone can find the support they need to feel safe. This year we have a clear [https://www.emfcamp.org/code-of-conduct Code of Conduct] (which we may refine as we learn more), and our team members are experienced and level-headed individuals who are always open for a chat.

We recognise that power imbalances exist in society - where possible, we support punching up rather than down.

Since this is the first time we have a Comfort team we're starting things slowly and not become too ambitious too quickly. We will have a physical space to deal with any issues that arrive in a safe and private manner–details of this are being confirmed.

As part of our activities we also want to be in close contact with a number of key teams who address related concerns -- First Aid, Infodesk, and others. Do approach us for a chat!

== Accessibility ==

Jane is the team lead on accessibility (Hi!).

We want EMF to be safe and accessible for everyone and we welcome feedback on things that go wrong so we can do better next time around. If you said you had accessibility needs when buying a ticket, you should have received an email checking up on that. If you haven't, or you have any concerns, please email comfort@emfcamp.org

There will be a more accessible camping area designated. This will be closer to toilets/showers and parking. There are five step-free toilets (at all three toilet sites) and one step-free shower.

Parking spaces closest to the site will be reserved for folk with mobility issues and it will be possible to bring your car onto the site if you arrive Thursday evening. For anyone arriving on Friday or later, please email comfort@emfcamp.org and we will arrange someone to help unload and bring your gear onsite.

Issues identified as not possible this year, but desirable for next time:
*closed-loop for stages
*golf-cart taxis

== Escalation procedure ==

Our escalation procedure is drawn from this document: http://geekfeminism.wikia.com/wiki/Conference_anti-harassment/Responding_to_reports

The responses to reports will be handled on a case-by-case basis, but threats to physical well-being will result in calling in security and/or police and will be grounds for expulsion from the camp.

In short, when an incident is reported, we aim to:
*respond quickly
*focus on the behaviour not the person when talking to all parties
*take a written report - either by asking the person reporting to write down what has happened or by transcribing their verbal report. This should include specific information about the person doing the harassing including who they are, what they did, when it happened, where it happened, surrounding circumstances and other people involved.
*ask the person it happened to if it is okay if Team Comfort and the core orga team discuss the incident further.
*if appropriate, have a meeting consisting of Team Comfort/core orga team to decide on an appropriate response to the incident
*feedback to all people involved swiftly. This will include the following: a) what happened? b) what are we doing about it? c) who is doing this and when?
*keep records of incidents, so as to be aware of repeat offenders (if an individual repeatedly breaches the Code of Conduct or refuses to accept being called on their behaviour penalties will escalate).
*make a public response via twitter showing we do not condone harassing behaviours
*Team Comfort are here to help. Please contact us if you feel upset or want to feedback regarding any incident or response to it.
*post-event: discuss what worked and how our CoC/response to incidents can be improved.

It is likely that the Duty Officer will handle night-time incidents. Duty Officers are all from the core orga team.

== Links ==

TODO: misc background reading (need to collect from our internal discussions)

== Contact number: 01935 350 083 ==

This is a UK number (Yeovil, IIRC) that will forward to whoever's on duty. If you try it before Friday you'll most likely end up talking to a somewhat startled [[user:JHR|JHR]].

Team:Comfort

2014-08-16T12:00:22Z

Martind:

Teams

2014-08-16T11:46:06Z

Martind:

These are the teams which make up the EMF organisation. For more information on how EMF is run, and the duties of team leaders, see the [[Organisation]] page.

If you're interested in getting involved with a team which doesn't currently have a lead, please get in touch on [[IRC]]. If you're interested in joining a team, get in touch with the team lead.

{| class="wikitable sortable"
! Team
! Description
! Lead
! Deputy Lead(s)
|-
| [[Team:Admin]]
| Top-level organisation, licensing, site planning
| [[User:Russ]]
| [[User:Jonty]]
|-
| [[Team:Finance]]
| Dealing with the money
| [[User:Russ]]
| Paul2
|-
| [[Team:Site]]
| Tents, fences, trackway, etc.
| WillH
| [[User:Russ]]
|-
| [[Team:Power]]
| All things power, as well as basic site lighting.
| [[User:Benny]]
| Will H
|-
| [[Team:Sanitation]]
| Water supply, showers, toilets, rubbish.
| Paul2
| Crypt
|-
| [[Team:Security]]
| Making sure the site is safe.
| Crypt
|
|-
| [[Team:NOC]]
| Networking
| [[User:JasperWallace]]
| Will H, [[User:davidc]]
|-
| [[Team:Web]]
| Web sites, ticket sales, volunteering, and CfP systems
| [[User:ms7821|Mark]]
| [[User:JasperWallace]] (probably?)
|-
| [[Team:Content]]
| Organising talks/workshops/etc
| [[User:Jonty]]
| Tef
|-
| [[Team:Bar]]
| Booze, and such
| Chris W
| [[User:Russ]]
|-
| [[Team:First Aid]]
| Making sure we don't kill ourselves, as well as looking after attendee welfare.
| [[User:Oni|Oni]]
| Katie
|-
| [[Team:Catering]]
| Organising food providers
| Nick
| [[User:JasperWallace]] (maybe?)
|-
| [[Team:InfoDesk]]
| Providing information during the event
| SamLR
| Kate
|-
| [[Team:Volunteering]]
| Managing volunteers across all stages
| Nick
| Lyndsey/Kate
|-
| [[Team:Kids]]
| Liaising with UCL/Nipperbout for management of the kids area, activities, and childminding
| [[User::theleadingzero]]
|
|-
| [[Team:Stage]]
| Staging, stage lighting, audio, and projection.
| [[User:TimRTerrible]]
| [[User:gmc]]
|-
| [[Team:Video]]
| Liaising with the video streaming and recording people.
| WillH
| SamLR
|-
| [[Team:Shiny]]
| Site decoration, lights, installations. Shiny things.
| SamLR
| [[User:Jonty]]
|-
| [[Team:Badge]]
| Badge building, and infrastructure.
| [[User:Dpslwk|Dpslwk]] ([[User talk:Dpslwk|talk]])
| [[User:thinkl33t|Bob]]/[[User:Jonty]]
|-
| [[Team:Sysadmin]]
| Making sure servers work, on and off site.
| [[User:JasperWallace]]
| [[User:Russ]]
|-
| [[Team:Villages]]
| Looking after villages and their requirements
| Crypt
|
|-
| [[Team:Sponsorship]]
| Looking after sponsors/vendors and their requirements.
| [[User:Jonty]]
|
|-
| [[Team:Lounge]]
| Organising the Lounge area
| [[User:Amx109|amx109]]
| [[User:Will-Do]]
|-
| [[Team:Comfort]]
| Planning conflict resolution and making sure people will feel safe in advance
| Jane
| [[User:martind]]
|-
| [[Team:Logistics]]
| Organising the non-site logistics (e.g. getting stuff like the badges from London to the site)
| [[User:JasperWallace]]
|
|}

Team:Comfort

2014-08-15T16:12:11Z

Martind: Created page with "(We're still busy with early preparations, but will soon document our team and activities here. In the meantime you can contact us at ''comfort at emfcamp.org'' if you have an..."

(We're still busy with early preparations, but will soon document our team and activities here. In the meantime you can contact us at ''comfort at emfcamp.org'' if you have any questions.)

Meetings/2014-07-09

2014-07-19T17:56:32Z

Martind:

Meeting minutes, 9 July 2014, from 7:30pm at London Hackspace

Already many more people here than ever came to a planning meeting in 2012. Maybe ~25.

Teams present: core org, stage (Tim), info (SamLR), security (Martin), bar + site (Russ), networking & power (Will-h etc), volunteering (Lyndsey, Kate, etc),

Unfortunately nobody from the "kids" team was able to attend. First-aid was also busy. Video/AV also not here. And: badge, sponsors, content.

== Camp intro ==

Will-h showing a map of the site. It's just outside Bletchley.

Canonical map is at http://maps.emfcamp.org/
dxf files available at https://github.com/emfcamp/gis-2014

Check out the quadcopter video to get a good impression of the site:
https://www.youtube.com/watch?v=-O66rNQpyrk

Focus of the map is on camp layout, and the stages. It also shows water, power, etc.
Green areas are grass, yellow are field -- some of it will be covered with flooring. Darker green: hedges. The camp area looks quite thin on the map but it's actually remarkably large.
Info tent will be near the lake, next to main entrance. Family camping will be right at the north end of the camp. Some other parts have been allocated, but much is still developing. We have access to a lot more field than we will need.

We're not allowed to enter the lake -- it's for irrigation. Will be fenced off. As will be parts of the forest. Track along the forest will be used as fire access / emergency route.

== Transport and vehicles on site ==

Shuttle buses likely from Bletchley station (3.3 miles, "a 9 minute drive"). Paul is looking into this. This year we won't be driving shuttle buses ourselves as last time. We found that hiring someone to drive is not a big deal financially.

Road from parking spaces to camp site is only single-track, so all transport to site will likely be restricted in some way. It causes some concerns about operations/logistics so we'll likely regulate access somehow.

Key concern about vehicles on site is attendee safety. Once the site is open we will heavily control vehicles on site.

If you intend to unload your car you should best arrive on Thursday evening to ensure you get fairly easy access.

== Camp setup and teardown ==

Would be good to hear from people who can be available between Tuesday the week before and Thursday the week after the event. It helps greatly if we know you and know that you are reliable.

Set up will start on the Tuesday because the Monday is a bank holiday.
We have the site until Thur (in theory), so expect to have been cleared out by Wednesday.

We ask that you only do camp setup or teardown, but not both. If you turn up before mid-afternoon on Thursday you WILL be helping us with the setup. You will also be fed by us.

This year we are paying people to put tents up (the marquee hire company). The tents are massive, and there will be a lot of them. Tents are our biggest single expense.

We most likely need volunteers to put up fencing. The fence will be provided on stillage so we can telehandle it in the right place -- 6-7 volunteers should be able to do that in a day or two.

If you help with camp setup we will require you to wear a hi-vis vest. We will train you in some basic safety procedures -- always stay aware of what's happening around you.

We expect ~10 articulated trucks to arrive on the first day -- bringing in hundreds of tons of equipment and stuff. 1.5 tons of cable alone.

== Catering, on-site supplies, fire safety ==

We have 4 external food vendors, and the coffee guy from last time.

Closest supermarket is a Sainsburys in Bletchley (Brunel Centre, MK2 2JS)

We will NOT allow open fires. It's a big safety risk.

We will NOT have a vendor for camping supplies -- the ones we talked to don't serve "small" festivals of our size.

== Waste==

Set of bins for mixed recycling, some for other kinds of rubbish. 1,100 liter bins, skips, etc. "It's quite complicated."
These will be distributed across the site.
There will be no collections during the event, everything will be picked up at the end.

==Power & network==

Same as 2012, just three times larger.

Another microwave link. Line of sight survey in the next month, to a local data centre.

==Event license==

Last time we had a TEN. This time we're getting a proper event license. This means: no hard restriction on attendee numbers, but lots of admin overhead. Sent forms to 9 orgs for consultation. Currently still in that process. We're confident that we will be able to deal with any potential objections during this process.

== Press/event promo ==

We would love to hear from people who want to write blog posts and help us document and promote the camp.

So far we've sought limited publicity, there will be more of that closer to the event. Same as last time, this "delayed promo" approach worked really well.

We have friendly contacts at BBC, Guardian, misc hacker sites, etc. But do tell us if you know any friendly/interested journalists/media people.

We're not publishing the number of tickets we sold ahead of the event -- last time had an unfortunate experience with a potential caterer who bailed because we hadn't sold enough tickets early enough. We did of course sell out, so (as Russ puts it) "the joke's on them".

== Badge ==

We really need help writing code for the badge. Talk to Marek or Jonty. The hardware this time is really fun.

(Funding was a bit of an adventure; 2 early sponsors didn't come through. Got it sorted in the end.)

== Bar ==

The bar is set up as a village square. Sitting area, stretch tent, that kind of stuff. Social area, to eat food, drink beer. There's lots of interest in setting up installations there, we're currently figuring out how much we should put there.

There will be good beer. And cider. Probably no spirits -- harder to deal with leftovers at that scale. Looking at chilled containers atm.

We will need lots of volunteers for bar servers. This will be announced closer to the event, same as for all other volunteering positions.

== Lounge tent ==

There will be a more quiet lounge tent, separate from the bar. A chillout area. Likely nautically themed. There may be carpets and other nice things. Likely a "take your shoes off" tent.

Currently seeking sponsors.

== Content ==

Have 75 talk submissions so far. We can fit ~40 a day in the schedule. We expect there'll be some space left for improvised sessions. A committee reviews submissions, we're very open to all kinds of talks, even by people who've had little prior experience.

== First aid ==

(In Ben's absence)

We're looking for trained first aiders. You will get a free ticket.

== Volunteers ==

We don't give free tickets to general volunteers. None of the organisers gets a free ticket either. Running a camp like this is very expensive.

Experience showed that night shifts are harder to fill. We will need people to cover these!

== Info tent ==

Spreading information. Having contacts for everyone. Area maps. All that stuff.

We will look for volunteers to run this.

Our experience from last time is also that info tent is often first-line ops/tech support -- power, network, toilet rolls, etc.

== Kids ==

(Team not present)

Entirely sponsored by UCL -- e.g. fully funded child care for kids under 5.
Big kids area. By law every young child gets 7.5m² of space! Adults get less.
We sold approx 35 kids tickets already! (Combined child and teen ticket tiers.)

== Phone ==

There will be a phone team setting up a mobile phone network. In collaboration with O2.
You will need a different SIM card to get on this network. Coverage level tbc.

== Radio station ==

(Not present)

Won't have an FM license -- too expensive. But there will be continuous online streaming.

== Sanitation ==

There will be toilets. They should be not unpleasant. Portaloos. We will have showers. We will consider the setup/teardown schedule in their provision.

There will be water, which is surpisingly expensive.
(This time also a water supply near the bar.)

== Security ==

We need at least 2 people at the front gate at all times. Likely more during peak times.
There's a constant need for small security matters throughout the event. We will seek volunteers for this.

We really hope we can avoid getting an external security team. This is still to be determined. (Having them would avoid any SIA qualification concerns, among other considerations.)

There will be some kind of secure and free storage. Maybe a container or dedicated tent. This is still in planning.

== Shiny ==

£5k shiny budget. There's unlikely to be any of that left by now -- all kinds of interesting things are planned.

== Stage ==

This team is focused on technical aspects of stage management.

3 stages, 40 speakers a day, 3 team members currently -- we will need volunteers to run this.

Talks will definitely be recorded on site and then uploaded/archived somewhere. They will almost certainly be streamed live. There's a dedicated A/V team for this.

== Stage management ==

"Heralding" etc. Announcing talks, preparing speakers. The mostly non-technical parts of stage work.

There is no team for this yet. We can sort this out closer to the event. Let us know if you'd like to run this.

== Villages ==

Need someone to coordinate villages. There is no team for this yet. Let us know if you'd like to run this.

== Volunteering ==

Currently evaluating volunteer coordination systems. Engelssystem looks ok so far.
Info tent will have a computer with access to the coordination system. There will also be a large shared whiteboard, signup sheets for small tasks, etc.

Meetings/2014-07-09

2014-07-19T17:46:20Z

Martind: Created page with "Meeting minutes, 7 July 2014, from 7:30pm at London Hackspace Already many more people here than ever came to a planning meeting in 2012. Maybe ~25. Teams present: core org..."

Meeting minutes, 7 July 2014, from 7:30pm at London Hackspace

Already many more people here than ever came to a planning meeting in 2012. Maybe ~25.

Teams present: core org, stage (Tim), info (SamLR), security (Martin), bar + site (Russ), networking & power (Will-h etc), volunteering (Lyndsey, Kate, etc),

Unfortunately nobody from the "kids" team was able to attend. First-aid was also busy. Video/AV also not here. And: badge, sponsors, content.

== Camp intro ==

Will-h showing a map of the site. It's just outside Bletchley.

Canonical map is at http://maps.emfcamp.org/
dxf files available at https://github.com/emfcamp/gis-2014

Check out the quadcopter video to get a good impression of the site:
https://www.youtube.com/watch?v=-O66rNQpyrk

Focus of the map is on camp layout, and the stages. It also shows water, power, etc.
Green areas are grass, yellow are field -- some of it will be covered with flooring. Darker green: hedges. The camp area looks quite thin on the map but it's actually remarkably large.
Info tent will be near the lake, next to main entrance. Family camping will be right at the north end of the camp. Some other parts have been allocated, but much is still developing. We have access to a lot more field than we will need.

We're not allowed to enter the lake -- it's for irrigation. Will be fenced off. As will be parts of the forest. Track along the forest will be used as fire access / emergency route.

== Transport and vehicles on site ==

Shuttle buses likely from Bletchley station (3.3 miles, "a 9 minute drive"). Paul is looking into this. This year we won't be driving shuttle buses ourselves as last time. We found that hiring someone to drive is not a big deal financially.

Road from parking spaces to camp site is only single-track, so all transport to site will likely be restricted in some way. It causes some concerns about operations/logistics so we'll likely regulate access somehow.

Key concern about vehicles on site is attendee safety. Once the site is open we will heavily control vehicles on site.

If you intend to unload your car you should best arrive on Thursday evening to ensure you get fairly easy access.

== Camp setup and teardown ==

Would be good to hear from people who can be available between Tuesday the week before and Thursday the week after the event. It helps greatly if we know you and know that you are reliable.

Set up will start on the Tuesday because the Monday is a bank holiday.
We have the site until Thur (in theory), so expect to have been cleared out by Wednesday.

We ask that you only do camp setup or teardown, but not both. If you turn up before mid-afternoon on Thursday you WILL be helping us with the setup. You will also be fed by us.

This year we are paying people to put tents up (the marquee hire company). The tents are massive, and there will be a lot of them. Tents are our biggest single expense.

We most likely need volunteers to put up fencing. The fence will be provided on stillage so we can telehandle it in the right place -- 6-7 volunteers should be able to do that in a day or two.

If you help with camp setup we will require you to wear a hi-vis vest. We will train you in some basic safety procedures -- always stay aware of what's happening around you.

We expect ~10 articulated trucks to arrive on the first day -- bringing in hundreds of tons of equipment and stuff. 1.5 tons of cable alone.

== Catering, on-site supplies, fire safety ==

We have 4 external food vendors, and the coffee guy from last time.

Closest supermarket is a Sainsburys in Bletchley (Brunel Centre, MK2 2JS)

We will NOT allow open fires. It's a big safety risk.

We will NOT have a vendor for camping supplies -- the ones we talked to don't serve "small" festivals of our size.

== Waste==

Set of bins for mixed recycling, some for other kinds of rubbish. 1,100 liter bins, skips, etc. "It's quite complicated."
These will be distributed across the site.
There will be no collections during the event, everything will be picked up at the end.

==Power & network==

Same as 2012, just three times larger.

Another microwave link. Line of sight survey in the next month, to a local data centre.

==Event license==

Last time we had a TEN. This time we're getting a proper event license. This means: no hard restriction on attendee numbers, but lots of admin overhead. Sent forms to 9 orgs for consultation. Currently still in that process. We're confident that we will be able to deal with any potential objections during this process.

== Press/event promo ==

We would love to hear from people who want to write blog posts and help us document and promote the camp.

So far we've sought limited publicity, there will be more of that closer to the event. Same as last time, this "delayed promo" approach worked really well.

We have friendly contacts at BBC, Guardian, misc hacker sites, etc. But do tell us if you know any friendly/interested journalists/media people.

We're not publishing the number of tickets we sold ahead of the event -- last time had an unfortunate experience with a potential caterer who bailed because we hadn't sold enough tickets early enough. We did of course sell out, so (as Russ puts it) "the joke's on them".

== Badge ==

We really need help writing code for the badge. Talk to Marek or Jonty. The hardware this time is really fun.

(Funding was a bit of an adventure; 2 early sponsors didn't come through. Got it sorted in the end.)

== Bar ==

The bar is set up as a village square. Sitting area, stretch tent, that kind of stuff. Social area, to eat food, drink beer. There's lots of interest in setting up installations there, we're currently figuring out how much we should put there.

There will be good beer. And cider. Probably no spirits -- harder to deal with leftovers at that scale. Looking at chilled containers atm.

We will need lots of volunteers for bar servers. This will be announced closer to the event, same as for all other volunteering positions.

== Lounge tent ==

There will be a more quiet lounge tent, separate from the bar. A chillout area. Likely nautically themed. There may be carpets and other nice things. Likely a "take your shoes off" tent.

Currently seeking sponsors.

== Content ==

Have 75 talk submissions so far. We can fit ~40 a day in the schedule. We expect there'll be some space left for improvised sessions. A committee reviews submissions, we're very open to all kinds of talks, even by people who've had little prior experience.

== First aid ==

(In Ben's absence)

We're looking for trained first aiders. You will get a free ticket.

== Volunteers ==

We don't give free tickets to general volunteers. None of the organisers gets a free ticket either. Running a camp like this is very expensive.

Experience showed that night shifts are harder to fill. We will need people to cover these!

== Info tent ==

Spreading information. Having contacts for everyone. Area maps. All that stuff.

We will look for volunteers to run this.

Our experience from last time is also that info tent is often first-line ops/tech support -- power, network, toilet rolls, etc.

== Kids ==

(Team not present)

Entirely sponsored by UCL -- e.g. fully funded child care for kids under 5.
Big kids area. By law every young child gets 7.5m² of space! Adults get less.
We sold approx 35 kids tickets already! (Combined child and teen ticket tiers.)

== Phone ==

There will be a phone team setting up a mobile phone network. In collaboration with O2.
You will need a different SIM card to get on this network. Coverage level tbc.

== Radio station ==

(Not present)

Won't have an FM license -- too expensive. But there will be continuous online streaming.

== Sanitation ==

There will be toilets. They should be not unpleasant. Portaloos. We will have showers. We will consider the setup/teardown schedule in their provision.

There will be water, which is surpisingly expensive.
(This time also a water supply near the bar.)

== Security ==

We need at least 2 people at the front gate at all times. Likely more during peak times.
There's a constant need for small security matters throughout the event. We will seek volunteers for this.

We really hope we can avoid getting an external security team. This is still to be determined. (Having them would avoid any SIA qualification concerns, among other considerations.)

There will be some kind of secure and free storage. Maybe a container or dedicated tent. This is still in planning.

== Shiny ==

£5k shiny budget. There's unlikely to be any of that left by now -- all kinds of interesting things are planned.

== Stage ==

This team is focused on technical aspects of stage management.

3 stages, 40 speakers a day, 3 team members currently -- we will need volunteers to run this.

Talks will definitely be recorded on site and then uploaded/archived somewhere. They will almost certainly be streamed live. There's a dedicated A/V team for this.

== Stage management ==

"Heralding" etc. Announcing talks, preparing speakers. The mostly non-technical parts of stage work.

There is no team for this yet. We can sort this out closer to the event. Let us know if you'd like to run this.

== Villages ==

Need someone to coordinate villages. There is no team for this yet. Let us know if you'd like to run this.

== Volunteering ==

Currently evaluating volunteer coordination systems. Engelssystem looks ok so far.
Info tent will have a computer with access to the coordination system. There will also be a large shared whiteboard, signup sheets for small tasks, etc.

Meetings

2014-07-19T17:42:52Z

Martind: Created page with " Meeting minutes: * 9 July 2014 General meeting"

Meeting minutes:
* [[/2014-07-09 | 9 July 2014 General meeting]]

User:Martind

2013-05-17T14:21:27Z

Martind: Created page with "At EMF 2012: [http://wiki-archive.emfcamp.org/2012/articles/m/a/r/User:Martind.html]"

At EMF 2012: [http://wiki-archive.emfcamp.org/2012/articles/m/a/r/User:Martind.html]