Contingency Plans
From Electromagnetic Field
Some of the Contingency Plans we might need to think about in advance (none of which will - hopefully - happen)
Contents |
Weather
- Rain
- unceasing rain making the use of electrics dangerous / questionable in safety terms
- Mitigation: Everything will be covered over anyway, but ensure it is raised at connection points, even if just on a milk crate or pallet. Ensure power cables aren't run in ditches
- unceasing rain making the use of electrics dangerous / questionable in safety terms
- Flooding
- Site getting too boggy to properly erect marquees, bring vehicles on for set-up, car park quagmire (especially at entry/exit), etc.
- Mitigation: 4x4 or two with winches/tow ropes, tractor
- Site getting too boggy to properly erect marquees, bring vehicles on for set-up, car park quagmire (especially at entry/exit), etc.
- Heat
- Risk of heat stroke
- Mitigation: Warning signs and visitor education
- Overheating electronics -> Fire
- Mitigation: RCD points, fused spurs (preferably circuit breakers)
- Fire
- Mitigation: Fire breaks, fire points and fire patrols
- Risk of heat stroke
- Storm
- Lots of metal things in a relatively flat field + lightning = :( (depends on surrounding trees/buildings etc)
- Mitigation: Practically impossible! Ensure any masts are properly installed and don't become lightning rods. Beyond that?
- Lots of metal things in a relatively flat field + lightning = :( (depends on surrounding trees/buildings etc)
Transport
- Mainline rail services to MK cancelled due to works or accident - options for redirecting people to use the Midland Mainline or Thameslink to Bedford, then the local Bletchley line to Bow Brickhill (nearest Marston Vale line station to site, note: service is hourly, not open on Sundays) - I wouldn't bother with the hassle of mass communication etc as NR would lay on buses if it's broken. Otherwise just sit out the delay.
- Alternative options for transporting people between station and site
- M1 interaction
- Crash off M1 into site
- Actions on site causing problems on M1
Social
Mostly solved with security/stewards?
- Thefts
- Antisocial/reckless behaviour
- Uninvited guests
Infrastructure
- Water
- Runs out - won't with a mains connection
- Becomes contaminated - far less risk with standpipe from mains
- Electricity
- Fails
- Causes damage to other equipment
- Internet
- Backhaul fails
- Local connections fail (e.g. AP dies in one area)
- Marquee
- Collapses
- AV fails (just have spares on hand?)
- Bar
- Beer runs out
Other
- Cashflow - at what point are all sales final / no refunds given? What if we suffer an 'act of god' requiring us to cancel?
- Enforced site evacuation (from police or anyone)
- Serious illness of person(s) on site
- add more 'sky falling' thoughts here
Insurance
How many of these can be covered by insurance?
- Everything can be covered by insurance, it is just a question of the premium we'd be charged. Basically it goes
- "what is cost if this happens" x "probability" x "profit required" = "premium"
According to AFO we could get insurance for around £500 (bearing in mind to get those rates you need to pay £70 to join AFO).
Cancellation insurance costs from 1%-3.5% - presumably of total ticket prices. This is going to be about £1500 for us.
£2000 should probably cover us? Someone should check this and get legal advice but that's the price in the budget for now...
