Planning/Minutes/2012-07-09

From Electromagnetic Field

Contents

Team Updates

Administration (Russ / Nick)

Treasury / Budget (Russ / Nick)

  • £1386.04 + £500 in GoCardless + €80
  • Need to chase prepays
  • Need to advertise ticket sales (ACTIVATE THE CORY)
  • Need a date at which we need to scale back if we've not sold enough

Power (Russ/Will)

  • Telehandler stuff needs confirming (from Will)

Sanitation (Crypt)

  • NO DATA.
  • We desperately need news on the actual water rate (biggest expense)
  • We desperately need news on showers
  • We need a letterhead
  • Can't confirm the standpipe ref'd by barrel bikers

Internet (Davidc/Jasper)

Updates:

  • Layer 2 connection between Telehouse and Milton Keynes is now connected at one end, and we expect the whole thing to be live this week
  • Ofcom license application has been submitted for the primary point to point radio link.
  • Invoice expected this week to secure rental of the primary radio link - £687.50+VAT (50%) is due now as a deposit.

Questions:

  • 2.4GHz bands are likely to be extremely congested and homebrew kit (e.g. nordic modules, RF helicopters etc) are likely to interfere with our careful Wifi plans. Can we have something prominent asking people to request channel allocations from the NOC?
  • ClearAir technology on our wireless controller and access points will try to maintain clear channels for Wifi by actively knocking off unauthorised 2.4GHz users (including non-Wifi uses of 2.4GHz) so this needs to be coordinated.
  • We can allocate frequency/ies for ad-hoc non-Wifi use depending on what frequencies people's equipment is capable of. It will be useful to know this in advance to aid planning.

http://revolutionwifi.blogspot.co.uk/2010/10/cisco-cleanair-review.html http://www.cisco.com/en/US/solutions/collateral/ns340/ns414/ns742/ns982/c07-614628-00_wireless.pdf

Web Infra (Mark / Jasper)

  • Web's live, innit. Bruv.
  • Still making cosmetic changes, and working on Google Checkout
  • Need to start thinking about web infra we need during the event

Vendors (Clare)

  • Hunter's people have fallen through, but has more - see User:Hunter
  • Non food & drink vendors requests going out this week now we have a final price and full ticket sales, please add suggestions to be contacted on the Vendors Team page.
  • 2 stalls probably enough (+ tea & cake plus)
  • Burgers U Like (MEAT) and Chameleon Catering (Wraps etc, veg friendly) are coming.
  • Looking for a coffee stall
  • infodesk to be extended to include general stores (toilet paper, paracetamol etc)
  • suggestions for non food & drink vendors to be added to wiki please

Venues (Charles)

  • All canvas now confirmed, going to need at least 3 more in one go to make more tents financially viable to villages due to delivery.
  • Waiting on an update from furniture hire.
  • Waiting on an updated quote from IPS for kit hire, and for initial quotes from other hire companies, should be finilised by the end of the week
  • Need to know the date at which the villages must have told us they want a tent ASAP

Transport (Mark)

  • We still need to know if we can use the coachway
  • Mark has taken transport

Volunteers (Sam)

Security (Sam)

  • Now combined with volunteers
  • Ben and Katie (the curator) both have CRB's
  • Talk to Bob (b3cft), someone give Sam details -- DONE 12 July 2012 Sam

FirstAid (Oni)

  • Could do with 2/4 more trained people
  • Talk to Mark Fox (dooooooooooooon)
  • Talk to Katie Sutton (tajasel)
  • First Aiders get free tickets due to the amount of time on-shift
  • If we can get two more we can remove our budget (2k-ish) for it.
  • Sam will email ben about talking with Mark & Katie -- DONE Sam 10:24 12 July 2012

Badge (Charles)

  • Looking for more manufacturers
  • Would have to be part-sponsored due to cost if we did it in the UK

Sponsorship (Alex)

  • Going to talk to O'reilly this week

Bar (Russ / Charles)

  • Need to chase Bob (b3cft) about bar hardware. Bardware.
  • email Steve Early about stuff

Merchandise (Stavros)

  • Need to make screen printing gear and templates
  • Need to buy t-shirts (and budgets for them)
  • Need information on volunteer shirts

Communication (Martin, Jonty)

  • Printed event guide, we need one. Need to talk newspaper club.
  • Would be nice to find someone to take on event guide.
  • Need to advertise sales THIS WEEK
    • Need to talk to Cory etc
    • More regular Twitter & Blog (lots of copy)
  • Facebook advertising, it's absurdly cheap and works incredibly well, even given our demographic.

Events (Martin, Jonty)

  • Many people on a big list to be spammed
  • Amran also talking to people
  • Look at targeted villaged (e.g. games, 3D printing, Ham radio)
  • Villiages need to be locked down in the next two weeks
    • Potentially need to be better defined
    • Need a communication mechanism for people to form them
  • Talk to the birmingham university coronascope people (from glastonbury)
  • Email European Hackerspaces
  • Email hackerspaces.org
  • Email uk blacksmithing soc
  • Contact farmers about spray painting straw bales
    • Looked at this and the best non-toxic options are either food colouring paint or milk paint. Think we either colour them or return them -- Sam Jul12
  • We need to start managing site installations, which brings us on to a new category...

Shiny

  • There will be shiny things
  • Need to speak to people about picadilly circus sign
  • Need to chase people who offer projects
  • Need to make it obvious about how you apply for funding for installations

Topics of the Week

Proposed projects -- SamLR Mon 9th July 17:22:

Actions

  • Mark to chase water
  • Mark to find coffee stall contacts
  • Someone to get Cash & Carry card

THIS NEEDS FILLING IN FROM ABOVE

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