Planning/Minutes/2012-07-23

Etherpad here

Team Updates

Power (Russ/Will)

• Distribution design is here https://docs.google.com/drawings/d/1jZeReSvxfQ_UXjtR1IxCuCAdP4a480rDN3ssVkVqQ5w/edit
• Nat has placed provisional order with Neil at Templant for generator and power distribution kit.
  • 3474.60 inc VAT
  • To be delivered on Tue 28th Aug and collected on Tue 4th Sept
  • Does not include lighting or fuel
  • Does not include any spare kit, need to be added later or put onto lighting order.
  • May need to switch distro->DK legs from 16A to 32A, Benny is doing calculations
  • Good suggestion from Will to swap long lengths of 50M for 2x25M lengths to aid moving around site and greater flexibility of venue changes. (example 50m = 20quid, 2 x 25m = 22quid).
  • Awaiting credit check procedure, may have to pay 50% up front.
  • Delivery dependancy on having telehandler onsite to unload
    • Need to book training course in Sheffield for Benny, Russ + Will
    • Need to book Telehandler via Ace Plant Hire, must be onsite before Templant arrive.
• Lighting
  • Too late to book any towers with Templant, all now booked up
  • Nat is getting price lists from local suppliers for festoon and towers

Internet (Davidc/Jasper)

• Will and Nat had a conference call with RapidWireless (Mon 23rd July), confirmed mounting details for the ptp microwave link. Still awaiting 50% deposit invoice from Rapid (825 inc VAT).
• Need to order the following items in the next 7 days:
  • Backup Ubiquiti link - 200 inc VAT
  • Sundries (kensington locks, padlocks, non slip matts, etc) - 175 inc VAT
• 1g/s link is now up between Telehouse and Pulsant MK
• Onsite services build and documentation is progressing.

Volunteers/Stewarding/Infodesk (Sam)

• looking for suggestions beyond spreadsheet and mailing list (either google group or local list)
• Start actively looking for volunteers this week (tweets, emailing people who've ticket box etc)
• Need to look at (and confirm) numbers of volunteers needed and which shifts are required
  • especially do we need 24/7 staff or just someone who's emergency contact?
  • Also possible scaling down (e.g. merge info desk with front gate etc)
• Security plan/needs (e.g. during the night what needs to be checked & when)